Bylaws of the Plum Cove Parent/Teacher Organization


Article I – Name 

The name of the organization shall be Plum Cove Parent Teacher Cooperative (hereafter 

referred to as PTO). 


Article II – Purpose 

The purpose of the PTO is to enhance and support the educational experience at Plum Cove 

Elementary School, to develop a connection between school and home by encouraging 

parental involvement, and to improve the environment at Plum Cove Elementary School 

through volunteer and financial support. 


Article III – Membership 

Membership shall be automatically granted to all parents and guardians of Plum Cove 

Elementary School students plus all staff at Plum Cove School.  There are no membership 

dues and all members have voting privileges. 


Article IV – Structure 

Section 1.  The governing structure of the PTO is as follows:  President and Vice President or Co-Presidents,

Treasurer, and Secretary.


Section 2.   Members of the PTO work together to oversee the workings of the 

PTO and help other officers and committee chairpersons whenever necessary.  Officers

are expected to attend the general monthly meetings, as well as any special 



Section 3.  The President and Vice President or Co-Presidents will preside over meetings of the organization and 

Leadership Team.  She/he will develop meeting agendas.  She/he will serve as the primary contact 

for the principal.  She/he will represent the organization at meetings outside the organization.  

She/he will help coordinate the work of all the members and committees so that the purpose of 

the organization is served. 


Section 4.  The Secretary will take minutes at all meetings of the PTO and will distribute 

them at the beginning of each general meeting.  The secretary also keeps a copy of the 

minutes, bylaws, rules, membership list, and any other necessary supplies and brings them to 


Section 5. The Treasurer will maintain all monetary accounts and dispense monies as 

authorized.  She/he keeps all records of receipts and expenditures and prepares a treasurer’s 

report for each general meeting and at any other time when requested by the Officers.  She/he

will prepare the budget for the next fiscal year. 


Article V - Meetings 

Section 1.  Regular meetings of the PTO are held monthly during the school year  



Section 2.  Special meetings may be called as necessary by the President or Co-presidents

 or any two Officers.. 


Section 3.  Voting.  All members present at PTO meetings may vote on all motions that are 

brought before them.  Motions are passed by majority vote. 

Section 4.  Quorum.  Six (6) members of the PTO present and voting constitutes a quorum 

for the purpose of voting. 


Article VI – Nominations and Elections 

Section 1.  Officers of the PTO starting in the year 2013 are to be chosen at the 

March general meeting for a 1-year term beginning on June 1st and ending May 31st .  


Section 2.  Members may express their interest in holding a position as an officer in writing 

before the March meeting or from the floor during the meeting.  Team positions are elected 

or approved by a simple majority of those at the March meeting. 


Section 3.  If a officer  resigns, the remaining officers may appoint an interim person 

subject to the approval of the general membership at the next regular meeting. 


Article VII – Financial Policies 

Section 1.  Fiscal year.  The fiscal year of the PTO begins July 1st and ends June 30th of the 

following year. 


Section 2.  Banking.  All funds should be kept in a checking account in the name of Plum 

Cove Teacher Organization and held at a local financial institution.  All funds over 

$500.00 require two (2) authorized signatures. 


Section 3.  Reporting.  All financial activity shall be recorded in a manual or computer-based 

accounting system.  The treasurer shall reconcile and report all financial activity monthly.  

The Officers can request an audit at any time. 


Section 4.  Funding Requests.  All requests must be submitted on a “Request for PTC 

Funding” form.  Requests for funds will be voted on at the next general meeting of the PTC 

following submission of the request.   When further information or discussion is needed, the 

request shall be tabled to the next meeting.  If necessary, requests for funds under $100 may 

be granted between regular meetings with a majority vote of the Leadership Team.  Checks 

will be issued at the conclusion of the meeting in which the request was approved.  

Section 4.  Quorum.  Six (6) members of the PTC present and voting constitutes a quorum 

for the purpose of voting. 


Article VIII – Committees 

Committees will include but are not limited to the following: Fundraising, Enrichment, 

Family Fun, Hospitality, Box Tops, and Playground/Grounds.  Committee chairs will be 

appointed by the Leadership Team.  Membership on committees is open to all members of 

the Plum Cove Elementary School community.  Committee chairs will report their progress 

at regular PTC meetings. 


Article IX - Amendments   

The bylaws of the PTC may be amended by a 2/3 vote of the members at a general meeting 

provided that a written notice has been distributed at least 21 days prior to the vote at the 

general meeting. 


Article X – Dissolution 

In the event of the dissolution of the PTC any remaining funds shall be used to pay any 

outstanding bills and, with the membership’s approval, donated to Plum Cove Elementary 


Article XI – Parliamentary Authority 

Roberts Rules of Order shall govern meetings when they are not in conflict with the 

organization’s bylaws.