Will be voted on June 15, 2013
Article I – Name
The name of the organization shall be Plum Cove Parent Teacher Cooperative (hereafter
referred to as PTO).
Article II – Purpose
The purpose of the PTO is to enhance and support the educational experience at Plum Cove
Elementary School, to develop a connection between school and home by encouraging
parental involvement, and to improve the environment at Plum Cove Elementary School
through volunteer and financial support.
Article III – Membership
Membership shall be automatically granted to all parents and guardians of Plum Cove
Elementary School students plus all staff at Plum Cove School. There are no membership
dues and all members have voting privileges.
Article IV – Structure
Section 1. The governing structure of the PTO is as follows: President and Vice President or Co-Presidents,
Treasurer, and Secretary.
Section 2. Members of the PTO work together to oversee the workings of the
PTO and help other officers and committee chairpersons whenever necessary. Officers
are expected to attend the general monthly meetings, as well as any special
meetings.
Section 3. The President and Vice President or Co-Presidents will preside over meetings of the organization and
Leadership Team. She/he will develop meeting agendas. She/he will serve as the primary contact
for the principal. She/he will represent the organization at meetings outside the organization.
She/he will help coordinate the work of all the members and committees so that the purpose of
the organization is served.
Section 4. The Secretary will take minutes at all meetings of the PTO and will distribute
them at the beginning of each general meeting. The secretary also keeps a copy of the
minutes, bylaws, rules, membership list, and any other necessary supplies and brings them to
meetings.
Section 5. The Treasurer will maintain all monetary accounts and dispense monies as
authorized. She/he keeps all records of receipts and expenditures and prepares a treasurer’s
report for each general meeting and at any other time when requested by the Officers. She/he
will prepare the budget for the next fiscal year.
Article V - Meetings
Section 1. Regular meetings of the PTO are held monthly during the school year
(September–June).
Section 2. Special meetings may be called as necessary by the President or Co-presidents
or any two Officers..
Section 3. Voting. All members present at PTO meetings may vote on all motions that are
brought before them. Motions are passed by majority vote.
Section 4. Quorum. Six (6) members of the PTO present and voting constitutes a quorum
for the purpose of voting.
Article VI – Nominations and Elections
Section 1. Officers of the PTO starting in the year 2013 are to be chosen at the
March general meeting for a 1-year term beginning on June 1st and ending May 31st .
Section 2. Members may express their interest in holding a position as an officer in writing
before the March meeting or from the floor during the meeting. Team positions are elected
or approved by a simple majority of those at the March meeting.
Section 3. If a officer resigns, the remaining officers may appoint an interim person
subject to the approval of the general membership at the next regular meeting.
Article VII – Financial Policies
Section 1. Fiscal year. The fiscal year of the PTO begins July 1st and ends June 30th of the
following year.
Section 2. Banking. All funds should be kept in a checking account in the name of Plum
Cove Teacher Organization and held at a local financial institution. All funds over
$500.00 require two (2) authorized signatures.
Section 3. Reporting. All financial activity shall be recorded in a manual or computer-based
accounting system. The treasurer shall reconcile and report all financial activity monthly.
The Officers can request an audit at any time.
Section 4. Funding Requests. All requests must be submitted on a “Request for PTC
Funding” form. Requests for funds will be voted on at the next general meeting of the PTC
following submission of the request. When further information or discussion is needed, the
request shall be tabled to the next meeting. If necessary, requests for funds under $100 may
be granted between regular meetings with a majority vote of the Leadership Team. Checks
will be issued at the conclusion of the meeting in which the request was approved.
Section 4. Quorum. Six (6) members of the PTC present and voting constitutes a quorum
for the purpose of voting.
Article VIII – Committees
Committees will include but are not limited to the following: Fundraising, Enrichment,
Family Fun, Hospitality, Box Tops, and Playground/Grounds. Committee chairs will be
appointed by the Leadership Team. Membership on committees is open to all members of
the Plum Cove Elementary School community. Committee chairs will report their progress
at regular PTC meetings.
Article IX - Amendments
The bylaws of the PTC may be amended by a 2/3 vote of the members at a general meeting
provided that a written notice has been distributed at least 21 days prior to the vote at the
general meeting.
Article X – Dissolution
In the event of the dissolution of the PTC any remaining funds shall be used to pay any
outstanding bills and, with the membership’s approval, donated to Plum Cove Elementary
School.
Article XI – Parliamentary Authority
Roberts Rules of Order shall govern meetings when they are not in conflict with the
organization’s bylaws.